Executive Director: Job Description & Duties Organization Overview Kootenai Community Centre Society is a non-profit charitable organization providing services and support to women and their families within the Creston Valley and east shore of Kootenay Lake. Under our umbrella are the following programs: Irvine House (women’s shelter/safe house); Older Women's Safe Home; Supportive Housing; Outreach Support; and child care (through Teddy Bear Day Care).
Executive Director Job Description KCCS’s new Executive Director is a mature, creative leader who leads while fostering a feminist culture of dignity, respect, acceptance and compassion. This individual is the face of Kootenai Community Centre Society: the candidate is a positive, well organized and collaborative professional with experience in financial and grant management, government contracts and budgets, financial report writing and non-profit administration, amongst other proficiencies.
The responsibility of the Executive Director, directly or through delegation, is to plan, organize, direct, control, administer, and oversee all activities of Kootenai Community Centre Society. These activities are to be consistent with agency bylaws, board approved budgets, policies, objectives, legal, and constitutional requirements.
Please note: This is a full-time position (up to 40 hours/week).
Leadership The Executive Director: • Plans, organizes, directs, and controls the long term and day-to-day operations of the agency with input from program managers • Assesses any potential risk to the Society (i.e., threat to image, financial security, or other liabilities) • Coordinates and leads regular management and staff meetings to ensure program alignment with organizational goals and policy. This may include team building, coaching, mentoring, and ensuring good self-care practices • Establishes and maintains effective relationships with government officials, community groups, service providers, stakeholders, and funding sources • Promotes community awareness of the Society and funding needs. Represents the Society at community events or other official functions • Effectively communicates to media, responds to public inquiries, and manages public relations in conjunction with the Board • Oversees the dissemination of information to the community through newsletters, announcements, website, and social media
Financial and Legal Management The Executive Director: • Oversees Bookkeeping and Accounting roles • Establishes and ensures all professional, licencing and other mandatory requirements are in place to satisfy legal regulatory and other requirements • Is responsible for contract negotiations and proposals with funders. This includes terms, conditions, leaseholders, and landlords • Pursues and directs grant applications, donations and fund-generating activities • Prepares annual operational budgets for consideration and approval of the Board. Oversees and maintains control of approved budgets and expenditures, to audit standards and in accordance to contract requirements • Signs and/or gives final approval for important documentation (i.e. cheques, timesheets, etc.), which are organized by Bookkeeping every week • Manages and accesses bank information (i.e., balances) to ensure cash flow is reasonable and accurate
Human Resource Management The Executive Director: • Maintains current knowledge of BC Employment Standards, Workers Compensation Act and Human Rights Legislation, with ability to interpret same to staff • With Board input, implements human resource policy and practice to support the objectives of the Society and create a healthy work environment • Responds to labour relations issues relating to hiring, performance appraisals, discipline, grievance resolution and discharge • With Board input, helps to recruit and hire KCCS staff. Also trains, supervises and evaluates all staff on yearly basis. Oversees program managers to complete these tasks • Reviews, updates, and ensures accuracy of job descriptions, which will be reported to the Board on a contract renewal basis • Maintains personnel files with support from program managers
Board Collaboration The Executive Director: • Works with the Board of Directors to create organization vision, mission, values, and oversees the maintenance of all society official records • Fosters effective communication between the Board of Directors, staff, and memberships. This includes legislative changes, resource needs, and other matters of importance to the Society • Provides regular reports to the Board on the progress of the Society and promptly reports exceptional incidents and information to the Board • Provides input into development of new or revised operational policies, goals, strategic plans, mission statements, risk management, etc. • Collaboratively recruits new Board members within a Governance model
Skills and Abilities Required Skills • Significant experience working in a not-for-profit social service agency • Direct experience in managerial and financial control in an analogous sector • Completion of post-secondary studies in Commerce, Public Policy and/or Administration • Strong financial management skills (including budgeting, reports, fund accounting and auditing) • Ability to function independently and under pressure while managing concurrent projects and deadlines, including managing crises and emergency situations • Working knowledge of QuickBooks and MS Office Suite • Fundraising and grant writing development skills • Grounding in policy development and risk management • Ability to work in a high-stress problem-solving environment while being faced with urgent time pressures, interruptions and competing deadlines
Recommended Skills • Proficiency in MS Office Programs (Word, Excel, Outlook, PowerPoint, Publisher) • Experience in social media and website applications (viz., Weebly) • Excellent communication and presentation skills • Well-developed planning and organizational skills • Understanding of and commitment to a harm reduction philosophy as outlined in the agency policy • Ability to deal tactfully with sensitive client issues as they present in small, rural communities
***NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
